Administrative Assistant
Confidential
Woodsboro, TX
Full-time
Administration / Clerical
Posted on August 6, 2021
Administrative Assistant
Privately held oil & gas company looking for an Administrative Assistant. This position is based in Woodsboro, TX.
The primary role will be to provide versatile administrative support for the company’s field operations office. The successful candidate will be professional, team-oriented, punctual, reliable, pro-active and willing to take on new challenges.
Job Duties:
- Answer phones, screen and route calls, take and distribute messages
- Responsible for information flow through e-mail, facsimile, scanning, and copying
- Oversee the distribution and collection of all incoming and outgoing mail; stuff and seal envelopes, apply postage.
- Prepare labels and packages for overnight mail delivery
- Maintain office supplies, monitor inventory, place orders, verifying receipt, stock items
- Maintain office equipment; call for repairs, monitor equipment, and initialize work orders
- Review for accuracy payroll timesheets and related paperwork for transmittal to corporate.
- Maintain accurate vacation and sick time tracking records for field personnel.
- Code/voucher A/P invoices and Expense Reports: review for accuracy, obtain approvals and prepare for transmittal to corporate.
- Maintain daily/monthly reports and spreadsheets to include AFE cost tracking, SCADA Report, gas loss and other various spreadsheets.
- Maintain Right-of-Way files and perform file research upon request.
- Perform other administrative office duties as requested by manager.
Qualifications:
- Office administration/Office Manager experience
- Working knowledge of general administrative processes
- Strong initiative and customer service focus
- Ability to work independently with minimum supervision and handle multiple task simultaneously
- Flexible with changing priorities
- Effective interpersonal communication skills; ability to interface with personnel at all levels
- Ability to respond professionally and effectively to incoming calls
- Exceptional attention to detail
- Must be punctual and reliable
- Willingness to learn and be mentored by others within the organization
- Proficiency in Word, Excel, PowerPoint, etc.
Salary commensurate with level of experience; Benefits include medical, dental, vision, LTD, life, HSA, FSA and 401(k) Profit Sharing Plan; vacation and sick leave.